Schools · UK pack
Maintenance software for schools
Fume cupboards, dust extraction, workshop machines, the pool and the playground: the site manager’s checks and the examinations, school by school.
Free for one site and up to 3 people. Team: £29 a month for each person who plans, £9 for each who does the work. Everyone who only reports or views is free.
Team opens in Q1 2027. Start free today and move up then.
What comes loaded
- 18 kinds of equipment
- 18 planned maintenance tasks
- 8 checks for the phone
- 6 duties tracked, each marked to be checked
This is the UK pack: its duty rows follow the rules in England, Wales, Scotland and Northern Ireland, row by row.
Each school is laid out as block, floor, classroom, science lab, design and technology workshop, kitchen, hall, sports hall, pool, playground, playing field, plant room, room or space, roof, riser, external area.
- Play equipment
- Gas installation and valves
- Commercial cooking appliance
- EAS or lockdown alarm
- Fire door
- Fume cupboard
- Local exhaust ventilation (LEV)
- Workshop machine
- Kiln
- Stage lighting and rigging
- Swimming pool plant
- PE and sports equipment
- Walk-in cold room or freezer
- Commercial fridge or freezer
- Commercial dishwasher
- Kitchen suppression
- Window restrictor
- Vehicle
It sits on the UK buildings pack, which adds the checks every building has: 71 more planned tasks, such as “Boiler: annual service and gas safety check”.
Planned maintenance from day one
| Task | How often | Who | Where it comes from |
|---|---|---|---|
| Lockdown alarm: test every term | Every 4 months | Your team | Maker’s recommendation |
| Kitchen gas emergency shut-off and interlock: monthly check | Every month | Your team | Our library: check |
| Fume cupboards: annual test and examination | Every year | Specialist | Our library: check |
| Fume cupboards: check every term | Every 4 months | Your team | Our library: check |
| Dust and fume extraction (LEV): thorough examination and test | Every 14 months | Specialist | The law the row cites: check |
| Dust extraction: monthly user check | Every month | Your team | Our library: check |
| Workshop machines: monthly emergency stop and guard check | Every month | Your team | Our library: check |
| Workshop machines: annual service | Every year | Specialist | Maker’s recommendation: check |
| Kiln: annual service and thermocouple check | Every year | Specialist | Maker’s recommendation: check |
| Stage lighting and rigging: annual thorough examination | Every year | Specialist | The law the row cites: check |
Every interval is a starting point. The maker’s manual, the warranty and your own safety rules win, and you change any of them.
Checks on the phone
The forms come loaded. Filling them in on the phone: coming in Q1 2027.
- Science lab and prep room check
- Design and technology workshop check
- Fume cupboard test record
- Pool plant daily log
- PE equipment check
- Stage lighting and rigging check
- Play equipment operational inspection
- Minibus walk-round check
Duties we track
The duty rows come loaded. The register of duties with their dates: coming in Q1 2027.
| Duty | Where | What it rests on | Status |
|---|---|---|---|
| Fume cupboards tested and examined (schools with science labs) | Great Britain | Law: The Control of Substances Hazardous to Health Regulations 2002, regulation 9 and Schedule 4 | Check |
| Dust and fume extraction in design and technology examined at least every fourteen months | Great Britain | Law: The Control of Substances Hazardous to Health Regulations 2002, regulation 9 and Schedule 4 | Check |
| Gas interlocks and emergency shut-offs in labs, kitchens and workshops tested every year | Great Britain | Guidance: The Gas Safety (Installation and Use) Regulations 1998, regulation 35; Gas installations for educational establishments | Check |
| PE and sports equipment inspected every year | UK | Guidance: Health and Safety at Work etc. Act 1974, section 3; Safe practice in physical education and school sport | Check |
| Design and technology machines: emergency stops and guards checked every month | UK | Standard: The Provision and Use of Work Equipment Regulations 1998, regulations 6, 11 and 16; Health and safety for design and technology in schools and similar establishments | Check |
| Swimming pool water sampled for bacteria every month | UK | Guidance: Health and Safety at Work etc. Act 1974, section 3; Swimming pool water: treatment and quality standards for pools and spas | Check |
The legal duties are drafted from the public text each row cites and marked to be checked until a qualified person has reviewed them, in the product as here. Check your own duty-holder advice.
In your words
site manager, caretaker, SBM, bursar, term, INSET, block, trust, LEV, DT, CLEAPSS, PWTAG, summer.
What you watch: statutory certificates in date; intrusive works done in the holidays; fume cupboard and extraction tests in date; workshop emergency stop checks done each month; condition priorities by block.
Common questions
Do contractors and clients pay?
No. Contractors, clients, requesters and viewers are free, with no limit. You pay for your own staff.
Do we have to keep the starting plans?
No. Every interval and check is a starting point: change it, switch it off or add your own.
Is this legal advice?
No. The duty rows say what the law or guidance they cite asks, and every one is marked to be checked. Check your own duty-holder advice.
More for schools: all schools pages.
See it on your own schools.
Free for one site, up to 3 people and 2,000 assets. No card.