Offices · UK pack
Maintenance software for offices
The landlord’s plant, the common parts, the fit-outs and the sub-meters: every building’s planned maintenance and every occupier’s request on one record.
Free for one site and up to 3 people. Team: £29 a month for each person who plans, £9 for each who does the work. Everyone who only reports or views is free.
Team opens in Q1 2027. Start free today and move up then.
What comes loaded
- 17 kinds of equipment
- 18 planned maintenance tasks
- 7 checks for the phone
This is the UK pack: its duty rows follow the rules in England, Wales, Scotland and Northern Ireland, row by row.
Each building is laid out as building, floor, room or space, plant room, roof, riser, external area, tenant demise or common parts, car park, bin store.
- Powered pedestrian door
- Roller shutter
- Meter or sub-meter
- Controls
- Network switch
- Gas suppression
- Fire alarm call point
- Voice alarm
- Evacuation chair
- Secure information box
- Window-cleaning anchor
- Glass balustrades and atrium glazing
- Floor
- Ceiling
- Car park structure
- External gate or barrier
- Interceptor
It sits on the UK buildings pack, which adds the checks every building has: 71 more planned tasks, such as “Boiler: annual service and gas safety check”.
Planned maintenance from day one
| Task | How often | Who | Where it comes from |
|---|---|---|---|
| Automatic and revolving doors: six-monthly service and safety check | Every 6 months | Specialist | Our library: check |
| Automatic doors: monthly function check | Every month | Your team | Maker’s recommendation |
| Roller shutters: annual service | Every year | Specialist | Maker’s recommendation: check |
| Sub-meters: quarterly read and check | Every 3 months | Your team | Our library: check |
| Controls and time clocks: annual check | Every year | Your team | Our library |
| Comms rooms: quarterly check | Every 3 months | Your team | Our library: check |
| Gas suppression: six-monthly service | Every 6 months | Specialist | Our library: check |
| Voice alarm: six-monthly service | Every 6 months | Specialist | Our library: check |
| Evacuation chairs: annual service | Every year | Specialist | Maker’s recommendation: check |
| Secure information box: six-monthly check | Every 6 months | Your team | Our library: check |
Every interval is a starting point. The maker’s manual, the warranty and your own safety rules win, and you change any of them.
Checks on the phone
The forms come loaded. Filling them in on the phone: coming in Q1 2027.
- Landlord monthly plant room inspection
- Tenant fit-out handover checklist
- Reinstatement survey
- Automatic door check
- Comms room check
- Car park inspection
- Common parts walk
In your words
single-let, multi-let, mixed use, landlord, occupier, landlord's plant, service charge, sub-meters, ANPR, comms rooms, roller shutters, DEC, TM44, TR19, fit-out, reinstatement, PPM, SLA.
What you watch: energy per m²; reactive jobs fixed inside the SLA; landlord’s plant with planned maintenance; fire dampers tested in the last year; sub-meters read on time.
Common questions
Do contractors and clients pay?
No. Contractors, clients, requesters and viewers are free, with no limit. You pay for your own staff.
Do we have to keep the starting plans?
No. Every interval and check is a starting point: change it, switch it off or add your own.
Is this legal advice?
No. The duty rows say what the law or guidance they cite asks, and every one is marked to be checked. Check your own duty-holder advice.
More for offices: all offices pages.
See it on your own buildings.
Free for one site, up to 3 people and 2,000 assets. No card.